Student enrollment in the Alachua County Public School system initiates the development of an education record or cumulative record folder.
Active cumulative records are maintained at the school where the student is enrolled. These records are transferred with students as they are promoted or moved to other schools.
Inactive cumulative records are records of students who have graduated, transferred, or left the district and are no longer enrolled in an Alachua County Public School. These student records are scanned and permanently maintained at the district Student Records office.
Students and their parents or guardians have rights of access, challenge, and privacy with respect to student cumulative records. The Family Educational Rights and Privacy Act (FERPA), a federal law, requires that the School Board, with certain exceptions, obtain written consent prior to the disclosure of personally identifiable information from a student’s record. Copies of student records may be released upon written request or consent of the student's parent or guardian, or the adult student, 18 years of age or older.
Anyone interested in obtaining student records can do so by calling the school that the student is attending, or if the student has graduated, transferred or left the district, faxing or mailing the Records Release Authorization Form to the Student Records office. Graduate records less than five years old should be requested from the last school the student attended.
Information needed to obtain records includes:
- Present name of student
- Name while attending school/maiden name (if different than present name)
- Name of Alachua County Public School(s) for which you are requesting records
- Year last attended or year graduated
- Date of birth
- Address or fax number where the records should be sent - please provide a list for multiple requests
- Copy of driver's license, state ID or other forms of identification showing picture, name, and date of birth
Requests can be submitted by postal mail, FAX or email:
Alachua County Public School
Student Records Office
620 E. University Avenue
Gainesville, FL 32601
In most cases, requests for records will be processed in two to three working days.
For more information, contact Student Records by phone at (352) 955-7740.
Student Records is located at 1800 E University Avenue, in the School Bus Compound.