Student enrollment in the Alachua County Public School system initiates the development of an education record or cumulative record folder.  Former and current student records requests may be solicited by those who have authorization.

Students and their parents or guardians have rights of access, challenge, and privacy with respect to student cumulative records.  The Family Educational Rights and Privacy Act (FERPA), a federal law, requires that the School Board, with certain exceptions, obtain written consent prior to the disclosure of personally identifiable information from a student’s record.  Copies of student records may be released upon written request or consent of the student's parent or guardian, or the adult student, 18 years of age or older.

Current Student Records

Actively enrolled student’s records are maintained at the school where the student is actively enrolled. These records are transferred with students as they are promoted or moved to other schools within the Alachua County Schools District.  

Former and Inactive Student Records

Inactive cumulative records are records of students who have graduated, transferred, or left the district and are no longer enrolled in an Alachua County Public School.  These student records are maintained at the district Student Records office.

Authorized entities interested in obtaining student records can do so by calling the school that the student is attending. If the student has graduated, transferred, or left the district, please fax or mail the  Records Release Authorization Form to the Student Records office.  Graduate records less than five years old should be requested from the last school the student attended.

Information needed to obtain records includes:

• • Present name of student
  • Name while attending school/maiden name (if different than present name)
  • Name of Alachua County Public School(s) for which you are requesting records
  • Year last attended or year graduated
  • Date of birth
  • Address or fax number where the records should be sent - please provide a list for multiple requests
  • Signature
  • Copy of driver's license, state ID or other forms of identification showing picture, name, and date of birth
    
    

GED Records Request

Records for students who have obtained a GED may be requested directly from the Florida Department of Education or by calling (850) 245-0449 or toll-free at 877-352-4331.

Graduation Verification

Agencies and employers may request graduation verification by clicking the following link. A records release from the former student must be uploaded with request.

To view the School Board Policy on Student Records, click the link below.

Alachua County Public Schools Policy 8330 - Student Records