Notice: if you downloaded and installed office last year and you can no longer edit documents, you may have to download a newer version of the software. It is important to keep your software up to date.

 Office ProPlus Benefits for ACPS Staff

Alachua County Public Schools (ACPS) is excited to announce the Microsoft Office 365 ProPlus Benefits program. Faculty and Staff are now able to download and install Microsoft Office ProPlus desktop applications on their personal devices for FREE as a result of our district enterprise agreement with Microsoft.

Who is eligible?

Any ACPS faculty or staff member.

What software can faculty and staff download?

Eligible faculty and staff are able to download and install the latest version of Office on up to five (5) personal PC’s or Macs and on other mobile devices, including Windows tablets and iPad. These applications include Word, Excel, PowerPoint, Outlook, Lync, OneNote*, Access*, and Publisher*. These are the same versions of the software that are available for purchase.

*Publisher and Access are available on PC’s only. OneNote is available for download for other platforms.

Download and Installation Instructions

1. Verify the computer has an active internet connection and is running Windows 7 (or higher) or Apple OS 10.5.8 (or higher).
   Navigate to https://portal.office.com
2. Enter your user name (your ACPS Gmail address) in the account field.
3. Choose the next step that pertains to your Active Directory account:
• If you have recently changed your AD password (since August 30, 2015) and it meets the complexity requirements, enter your AD password in the password field and click the Sign In button.
• If you have changed your AD password before August 30, 2015, enter the district default *password and click the "Sign In" button. You will be redirected to a new window to update your password. Enter that same default password in the first field and your current Active Directory password in the 2nd and 3rd fields and click Submit. If your password does not meet the complexity requirements you will have to upgrade your AD password to meet those requirements. See step 7. Do not share your password with anyone.
4. You are now logged in to Office 365, which provides access to download and install Microsoft Office software. Click on the Gear icon at the top right and choose Office 365 settings. Depending on your login, you may see an option to:
5. "Install the latest version of Office" with an “Install” button to begin the installation automatically.You may have to access the software installation screen from the settings icon in the top right corner of your screen and select Office 365 settings. From the Office 365 settings screen, click Software and select the appropriate choices to begin the installation. Once the installation is complete, you will be able to start the Office applications just as you start other installed applications on your device. Be sure to activate your OneDrive so you can upload your documents to the cloud.
6. If you want to deactivate the software from a PC that is no longer working or in use, there is a “Deactivate” button available on the Office 365 website where you initiated the installation. For Mac, iPad, iPhone and Android phones, follow the instructions on the device to uninstall the application.
7. Microsoft requires complex passwords. If your current Active Directory password does not meet the complexity requirements, go to the SSPR security center to update yours 

What happens when a faculty or staff member leaves ACPS?

Once a faculty or staff member has left the district, their Microsoft Office ProPlus subscription will end.

Note

This entitlement provides access to commercially available Microsoft software products. As such, the district’s content filters and Internet security services are not associated with your home computers or personal devices.

Please note that Alachua County Public Schools is providing the latest version of Microsoft Office. At this time the version provided is available on the most current Windows image from KACE. When you are at home log into your O365 portal to review and manage latest versions.

Alachua County Public Schools assumes no liability concerning teacher or staff home computing devices if they choose to download and install these applications. Users who encounter technical difficulties must seek technical support on their own or contact Microsoft directly. (more fine print)

For questions about the download and installation process, please call
352.955.6850 between 8:00 AM – 4:00 PM on Monday to Friday.